Constitution and Bylaws

(Current version, last revised 02/25/17;   Replaces 2007 version)

CONSTITUTION OF THE INDIANA SOCIETY FOR HEALTH AND PHYSICAL EDUCATORS

ARTICLE I:

NAME

The name of this organization shall be "Indiana Society for Health and Physical Educators," or "INSHAPE." hereinafter referred to as the Association.

ARTICLE II:

PURPOSES

Section 1 The Association's mission is to advance professional practice and promote health and physical education, physical activity, fitness, dance, and sport.

Section 2 As Indiana's membership organization of health and physical education professionals, the Association is committed to ensuring all Indiana citizens benefit from healthy, physically active lives.

Section 3 The Association provides leadership, professional development, resources, recognition, and advocacy that supports health and physical educators at every level - from preschool to university graduate programs.

Section 4 The Association is affiliated with SHAPE America.

ARTICLE III:

ORGANIZATION

Section 1 The officers of the Executive Committee shall be the President, President-Elect, Past President, Secretary, and Vice President, Membership/MarCom. The President shall act as chair of the Executive Committee. The Executive Director serves on the Executive Committee as a non-voting member.

Section 2 There shall be Standing Committees and such others as necessary to conduct business; and they shall be selected as designated in the Bylaws.

Section 3 The Board of Directors shall consist of the elected officers, appointed Committee Chair and Program Directors as designated in the Bylaws, and the Executive Director, who will be an ex officio, nonvoting member.

Section 4 During the intervals between meetings of the Board of Directors and subject to such limitations as may be imposed by law on these Bylaws, the Executive Committee shall have and may exercise all the authority of the Board of Directors in the management of the Corporation. No action shall be taken which shall conflict with the express policies of the Board of Directors.

ARTICLE IV:

MEMBERSHIP

Membership in this organization shall be designed in the Bylaws. Membership year shall be one calendar year from date of joining the Association except as noted.

ARTICLE V:

GOVERNMENT

The business of the Association shall be conducted by the Executive Committee and Board of Directors.

ARTICLE VI:

FISCAL YEAR

The fiscal year shall be June 1 to May 31.

ARTICLE VII:

MEETINGS

Section 1 The Association shall hold one annual meeting and such other meetings as are necessary.

Section 2 The Board of Directors shall meet and serve as designated in the Bylaws.

Section 3 Fifty-one percent (51%) of the voting membership of the Board of Directors must be present - physically or virtually - or by written proxy at meetings to constitute a quorum for the transaction of business. Action will be by majority vote of those present at the Board of Directors meeting.

Section 4 A proxy may be any active Council or Committee member. The secretary shall be notified in writing prior to the date of any meeting by any member who wishes to vote by proxy.

ARTICLE VIII:

RECOGNITION

The Association shall recognize members as designated in the Bylaws.

ARTICLE IX:

PUBLICATIONS

The Association shall have official publications as designated in the Bylaws.

ARTICLE X:

A NOT-FOR-PROFIT

Section 1 The Association is organized exclusively for purposes that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).

Section 2 No part of the net earnings of the Association shall incur to the benefit of, or be distributed to its members, officers, or other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II.

Section 3 No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence any political campaign on behalf of any candidate for public office.

Section 4 In the event the directors and members of this Association decide they are going to dissolve, then in such event, all of the assets of the Association, over and above those needed to pay off any debts and liabilities of the Association, shall be distributed to educational organizations or corporations which are exempt, providing the distributees have purposes similar to those for which this Association is founded or purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).

ARTICLE XI:

AMENDMENTS

Section 1 The Constitution may be amended by a vote of two-thirds of the members of the Board of Directors.

Section 2 Proposed amendments to the Constitution must be submitted in writing to the Secretary at least 30 days prior to their consideration by the Board of Directors. The Secretary shall submit proposals to the members of the Board of Directors at least 30 days prior to the Board meeting at which they are to be considered.

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Current version. Last revised 02/25/17

BYLAWS OF THE INDIANA SOCIETY FOR HEALTH AND PHYSICAL EDUCATORS

ARTICLE I:

MEMBERSHIP

Section 1 The qualifications and respective categories of membership shall be as follows:
  1. Student: Open to full-time undergraduate or graduate students who are preparing for a career in the fields of health, physical education, recreation or dance, and who are not employed on a full-time basis in the profession. Members in this category may not exceed a total of six (6) years.
  2. Professional: Any person who is employed as a professional with responsibilities, duties and interests in school or community health, physical education, recreation, dance, sports or related areas, and who resides or works within the State of Indiana.
  3. Life: For individuals who purchased a lifetime membership with a one-time investment of funds.
  4. Emeritus: Persons who have a record of Association membership for 10 years or more and meet the rule of 85 (minimum 55 years of age plus years of service in the profession.

Section 2 Dues: All categories of members shall pay required dues as adopted by the Board of Directors.

Section 3 Privileges: If in good standing*, members shall be entitled to the following privileges:
  1. Be eligible to serve in elective and appointive offices and committees in the Association.
  2. Be admitted to and participate in Association meetings.
  3. Receive publications, announcements, and reports of the Association.
  4. Attend any Association sponsored, supported or endorsed activity.
  5. Receive all other Association services/benefits available to the membership.
*Members are said to be in good standing when they have met all requirements outlined in a specific membership category and their annual dues are current and paid.

ARTICLE II:

OFFICERS

Section 1 Officers serving on the Executive Committee shall be the President, President-Elect, Past President, Vice President of Membership/MarCom, and Secretary.

Section 2 The Board of Directors shall elect the President-Elect, Secretary, and Vice President of Membership/MarCom.

Section 3 The President-Elect must have served at least one term on the Board of Directors.

Section 4 The President, President-Elect, and Past President will serve for one year in each of the positions before moving to the next position.

Section 5 The Secretary shall be elected biannually in the even numbered years by the Board of Directors at the annual meeting. The Secretary may be elected for a maximum of two (two year) terms.

Section 6 The Vice President of Membership/MarCom shall be elected biannually in the odd numbered years by the Board of Directors at the annual meeting. The Vice President of Membership/MarCom may be elected for a maximum of two (two year) terms.

Section 7 The duties of all officers shall be set forth in the Operating Codes.

ARTICLE III:

BOARD OF DIRECTORS

Section 1 The Board of Directors shall consist of the officers, appointed Council/Committee Chairs as designated in Article III, Section 2, appointed Directors as designated Article III, Section 3, and the Executive Director, who will be an ex officio, nonvoting member.

Section 2 The President, with the approval of the Executive Committee, shall appoint Council/Committee Chairs for a two year term (starting at the end of the state conference) for the following :
  • Advocacy Committee
  • Aquatics/Recreation Council
  • Awards/Scholarships Committee
  • Dance Council
  • Fitness/Sports Council
  • Future Professionals Council
  • Grants Committee
  • Health Education Council
  • Higher Education Committee
  • Jump Rope/Hoops for Heart Council
  • Physical Education: Adapted Council
  • Physical Education: Elementary Council
  • Physical Education: Secondary Council
  • Technology Council
Council/Committee Chairs may serve for two consecutive terms and then must wait one term before being appointed to the same position.

Section 3 The President, with the approval of the Executive Committee, shall appoint individuals for a two year term (starting at the end of the state conference) for the following positions:
  • Conference Director
  • Finance Director
Individuals may serve for two consecutive terms and then must wait one term before being appointed to the same position.

Section 4 All Council/Committee Chairs and Directors shall be voting members of Board of Directors.

Section 5 Vacancies on the Board of Directors, for any reason, shall be filled by the President and approved by the Board of Directors.

Section 6 Standing Committees and Task Forces may be established as is necessary for the business and function of the Association. The President shall appoint all committee members subject to the approval of the Board of Directors.

Section 7 Councils and Committees may be added or deleted by a vote of two-thirds of the members of the Board of Directors.

Section 8 The duties of all members of the Board of Directors shall be set forth in the Operating Codes.

ARTICLE IV:

EXECUTIVE DIRECTOR

Section 1 There shall be an Executive Director who shall function with the direction and consent of the Executive Committee.

Section 2 The Executive Director shall be selected by the Executive Committee for a term to be set by the Executive Committee and shall be paid financial compensation in an amount set by the Executive Committee.

Section 3 The Executive Director shall serve within the terms and conditions as established by contract between the Association and the Executive Director.

ARTICLE V:

DELEGATES

Delegates to and in accord with specifications of the SHAPE America shall be appointed by the President, and their credentials approved by the Board of Directors. Alternates may be appointed in case required delegates cannot attend.

ARTICLE VI:

FINANCES

Section 1 The financial affairs of the Association shall be administered by the Executive Director; subject to the approval of the Executive Committee.

Section 2 The fiscal year of the Association begins on the first day of June of each year and ends on the last day of May the following year.

Section 3 The financial accounts of the Association shall be reviewed at the conclusion of each fiscal year, and shall be audited at the end of every second year and upon the replacement of the Executive Director and/or the Finance Director.

Section 4 The Finance Director shall make a report at each meeting of the Board of Directors.

ARTICLE VII:

EVENTS

The Association shall hold an annual conference open to all members and other interested persons. Such other events, workshops, conferences, and meetings may be held as necessary.

ARTICLE VIII:

PUBLICATIONS

Section 1 An e-Newsletter shall be published per an annual editorial calendar established by the VP, Membership/Marcom and approved by the Executive Committee.

Section 2 The e-Newsletter shall be published at least monthly and sent to all members and others interested in the work of the Association.

Section 3 Other publications may be prepared as they are appropriate.

ARTICLE IX:

RECOGNITION

Section 1 Association Awards may be presented and shall be as determined by the Awards Committee and approved by the Board of Directors. Association Awards include:
  • Honor
  • Leadership
  • Legacy
  • Pathfinder
  • Special Contribution

Section 2 Awards that qualify for national recognition may be presented and shall be as determined by the Awards Committee and approved by the Board of Directors include:
  • Adapted Physical Education Teacher of the Year
  • Health Education Teacher of the Year
  • Elementary Physical Education Teacher of the Year
  • Middle School Physical Education Teacher of the Year
  • Secondary Physical Education Teacher of the Year
  • Recreation Professional/Leisure Educator of the Year
  • Dance Educator of the Year
  • Outstanding Student
  • Young Professional

Section 3 Scholarships are provided to deserving students who are preparing for careers in health, physical education, recreation, dance, sport, and allied areas. Scholarship recipients are to be selected by the Awards Committee of the Association according to established criteria.
  • Jean Lee/Jeff Marvin Collegiate Scholarships (up to six annual $1,000 scholarships)
  • Catherine Wolf Scholarships: (One year student membership, conference registration, $100 travel reimbursement. Up to 10 annual scholarships for at least one student from each participating college/university).

Section 4 Citations may be awarded at the discretion of the President.

ARTICLE X:

RULES OF ORDER

The rules contained in Robert's Rules of Order Newly Revised shall govern the Association in all cases where they are not contrary to articles of the Constitution and Bylaws.

ARTICLE XI:

AMENDMENTS

Section 1 These Bylaws may be amended by two-thirds of the members of the Board of Directors.

Section 2 Proposed amendments to the Bylaws must be submitted in writing to the Secretary at least 30 days prior to their consideration by the Board of Directors. The Secretary shall submit proposals to the members of the Board of Directors at least 30 days prior to the Board meeting at which they are to be considered.

ARTICLE XII:

EQUAL OPPORTUNITY

The Association shall provide equal opportunity to all persons to participate in activities sponsored, supported or endorsed by the Association, without discrimination on the basis of color, religion, age, gender, national origin, sexual orientation, disability or handicap.

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Current version. Last revised 02/25/17